Montclair State University offers the following paid time off to salaried and hourly employees.
| Employee Type | Vacation Days | Sick Days | Personal Days |
|---|---|---|---|
| Salaried Employees (Unclassified) i.e.: Managers and Professional Staff |
22 days per year *Note: Faculty do not receive vacation days |
15 days per year | N/A |
| Hourly Employees (Classified) | 1-5 Years of Service: 12 days 6-12 Years of Service: 15 days 13-20 Years of Service: 20 days 20+ Years of Service: 25 days |
15 days per year | 3 days per year |
Anyone who does not otherwise earn paid sick leave (i.e. adjuncts, temporary or per diem employees, student workers) is eligible to earn a maximum of 40 hours of paid sick leave per calendar year sick time, accrued at the rate of one hour for every 30 hours worked. For more information, see New Jersey Earned Sick Leave – Notice of Employee Rights.
In addition, the University follows a holiday closing schedule as described in University Holidays.
Questions
- I would like to leave the University. What time off balances are paid out upon termination?
- I sent my resignation letter and now my time off balances are wrong. What happened to my time?
- When do I receive payment for my eligible time balances when I leave the university?
- Will I receive a check or direct deposit for my last pay check and/or my time balance payout?
- Carrying Over Unused Accrued Vacation Days
Questions and Answers
- I would like to leave the University. What time off balances are paid out upon termination?
- Prorated vacation, compensatory time, and paid leave bank hours are paid upon termination. In addition, half of the sick hours remaining after proration will be paid out to qualifying retirees up to $15,000.
- If you are in the PERS or PFRS pension plan, you must submit a SCOR form and Congratulations letter which should be provided by the State of New Jersey. Without these documents, Montclair State University cannot process your request.
- I sent my resignation letter and now my time off balances are wrong. What happened to my time?
- Employees that terminate will have their time prorated for the months they will not be with the University. If an employee’s last day is June 30th and their time is based on the calendar year, payroll will prorate the balances for July 1st- December 31st. If perchance the employee is put into a negative status, the employee will be docked on their final paycheck for the negative hours.
- When do I receive payment for my eligible time balances when I leave the university?
- Unfortunately we cannot give an exact date, but the earliest you might receive payment is the Friday after your last pay check is paid. Sick payouts for retirees in the PERS pension plan will need to submit a SCOR form and their congratulations letter to payroll. Payroll will submit the forms to the state for approval. The timing of this process cannot be determined since the state must approve the request before payment can be issued. Retirees that are not in PERS will have their appropriate sick hours paid out with their vacation time.
- Will I receive a check or direct deposit for my last pay check and/or my time balance payout?
- Whatever method of payment you had set up in Workday at the time of termination will remain the primary method of payment.
- Carrying Over Unused Accrued Vacation Days
- Employees are strongly encouraged to take all of their vacation time during the year in which the vacation time is accrued.
- In the event the employee is unable to use all of their vacation time during the year in which the vacation time was accrued, the employee may carry over vacation time equivalent to the employees’ current year’s vacation accrual. The balance of unused vacation time beyond the allowed carryover will be forfeited.
- Classified Hourly employees may carry over a maximum of one (1) year of earned vacation accruals into the next succeeding calendar year (January 1).
- Unclassified Salaried:
- Professional Staff employees may carry over a maximum of one (1) year of earned vacation accruals into the next succeeding calendar year (January 1).
- Managers may carry over a maximum of one (1) year of earned vacation accruals into the next succeeding fiscal year (July 1).
- Classified Hourly employees may carry over a maximum of one (1) year of earned vacation accruals into the next succeeding calendar year (January 1).
- If you are not sure how you earn time, please refer to your ‘Job Profile’ in Workday:
- If your Workday ‘Job Profile’ indicates ‘Manager’ you earn accruals in a fiscal year (July 1-June 30)
- If your Workday ‘Job Profile’ includes “(AFT)” you earn accruals in a calendar year (January 1-December 31).
- Please see the chart above for accrual amounts
- Faculty do not receive vacation leave.
- Vacation requests are subject to prior approval by your supervisor.